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March 18, 2018
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Article 16 Performance Awards
Updated On: Feb 05, 2014

Article 16

Performance Awards

Section 1. General

The Department shall adhere to all applicable Government-wide and Departmental

rules and regulations and the provisions in this Article in the administration of

performance awards.

a. The current rating of record will be used as a basis for decisions to grant

performance-based awards under the Department’s Performance

Management System. In addition to performance bonuses based on a rating

of record, managers and supervisors are encouraged to utilize all award

categories to reward deserving employee performance in a timely manner

throughout the rating cycle. Examples of other award categories are special

act or service, instant good job, time off, honorary, and non-monetary.

b. Absent budget constraints, Management will fully utilize the awards budget

to reward deserving employee performance.

c. Managers and supervisors are encouraged to make use of Special Act

Awards, when appropriate, throughout the year.

Section 2. Effect of Summary Ratings

a. An employee who receives a rating of record of Exemplary must receive a

performance award and/or a Quality Step Increase.

b. An employee who receives a rating of record of Highly Effective should

normally receive a performance award.

c. An employee who receives a rating of record of Effective should be

considered for and may receive a performance award.

d. If an employee has been promoted within the appraisal year, the

appropriate manager or supervisor shall take this into account in

determining the amount of the employee’s performance award, and/or

whether to grant a Quality Step Increase for an “Exemplary” rating for that


e. Within each defined performance award unit, awards granted to employees

in the same grade with a particular rating should normally be more in terms

of dollars (including any Quality Step Increase) than awards received by

employees in the same grade with a lower rating.

f. If an employee does not have a rating of record when performance awards

are granted, the employee will be granted an award when he/she is

assigned a rating of record for the rating cycle.

g. Management will make retroactive adjustments to awards for employees

whose ratings change after the distribution of payouts.

h. Management will normally pay out performance awards by the end of the

calendar year.

i. Performance awards shall be as follows:

 Rating Percent of Employees’ Rate of Base Pay

Exemplary Up to 10% but not less than $600

Highly Effective Up to 7% but not less than $500

Effective Up to 4% but not less than $400

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